Run or Dye UK - Terms and Conditions

Run or Dye UK – Terms and Conditions

Privacy Policy
Please see our Privacy Policy Statement

“Event Organiser” means Matrix Events Ltd.

“Participant” means the person named on the Entry Form who will be participating in the event.

“Event” means the event named on the entry form.

“Entry Form” means the website pages which must be completed in order to participate in the Event.

I understand and agree that I participate in the event entirely at my own risk and that no responsibility whatsoever shall attach to any Event sponsors, Event directors, or any person involved in the organisation of the Event for any injury, accidents, loss or damage suffered by me in, or by reason of the Event, however such may be caused. I am healthy and am fit enough to complete this Event.

Associated Risk
I am aware of the physically strenuous nature of this Event, the risks both medically and physically.

I confirm I am healthy and fit (physically and medically) enough to complete this Event. I accept that should any medical or physical condition arise prior to the Event which is likely to effect my ability to compete will be reason to withdraw in accordance with these conditions.

Online Entry
By submitting an application online and paying a fee for entry into this Event I understand and agree to abide by the terms and conditions, the instructions given by the organiser and race officials.

I shall not be eligible or entitled to participate in the event until full payment of the entry fee has been received by the Event Organiser. No payment shall be deemed to have been received until the Event Organiser has received cleared funds.

I, the Primary Entrant (or Team Captain in the case of a group booking), am responsible for providing the correct and required information for all Participants entered within an online Entry Form. By agreeing to these Terms as the Primary Entrant, I agree to the Event Terms & Conditions on behalf of all Participants entered within an online Entry Form. The Primary Entrant is anyone registering a Participant other than or as well as  themselves.

Refund Policy
The Event Organiser operates a “7 day cooling off period”. The Participant is entitled to a refund of the full entry fee, less an administration charge of £5, if the Event Organiser receives notification of withdrawal within 7 days of payment of the entry fee. This is applicable regardless of the proximity of entry to the Event date.

The Event Organiser reserves the right to not issue a refund once the cooling off period has finished.

The Participant is entitled to Transfer their registration to another person. There is a £10 admin fee to transfer. Transferring is available up until a week before the race.

Due to the nature of sports events, the Event Organisers are unable to make exceptions for injuries, pregnancies or other circumstances.

Email Communication
The Event Organiser primarily uses email to communicate with its Participants. By entering this Event, I agree to receive emails regarding this specific Event. Other Event Organiser emails, such as newsletters and promotions, have an ‘unsubscribe’ link, but race specific emails do not have this link.

The Event Organiser cannot be responsible if Event information does not reach the intended recipient by email. The onus is on the competitor to ensure that their Spam filters will allow The Event Organiser emails through, for example by adding to their email address books. The Event Organiser can only be responsible for ensuring that the email address provided is the one to which Event emails are sent. All specific Event emails and race information packs that are emailed to competitors are also posted on the website race page.

Rules and Regulations
Any Participant that acts negligently, maliciously, with wilful misconduct or otherwise without due care and attention for the Event or other Participants, to cause the Participant’s removal from the Event, will not be entitled to a refund.

Media and Photography
I understand and accept that media professionals may take photographs and video footage of the Event and its Participants for use to publicise and promote the Event Organiser Events and sponsors.

Taking Part for a Charity
Entry to the Event will be acknowledged via a confirmation email. I understand that if I am taking part to raise money for a charity I should not enter into any sponsorship raising until I have received this email.

By accepting a charity place for the Event or by choosing to raise money for a charity during the entry process I consent to the Event Organiser making my contact details available to the charity concerned.

Removal of Participants
The Event Organiser reserves the right at any time to remove Participants from the event or to prevent Participants participating in the Event if in the Event Organiser’s sole discretion, it considers such action necessary for safety reasons or the proper enjoyment of the Event by other Participants or for any other reasonable reason. No refund of the Event fee shall be made if the Participant has acted negligently, maliciously, with wilful misconduct or otherwise without due care and attention for the Event or other Participants, so as to cause his/her removal.

Liability / Responsibility
Whilst the Event Organiser takes every care with staging the Event, I acknowledge that personal accident and personal items insurance is my sole responsibility.
The Event Organiser shall not be liable to the Participant for any loss or damage of or to personal equipment belonging to the Participant, or any indirect or consequential loss or damage whatsoever arising out of the Participant taking part in the Event; or for any loss of business; revenue or profit; loss of reputation; anticipated savings or wasted expenditure; pledges made on your behalf or by you to charity. I am aware that the Event uses coloured dye and will take appropriate measures to protect my clothes, hair and scalp. I accept that the Event Organiser is not responsible for removal of dye from my clothes, hair and scalp. The Event Organiser will not be liable for any actions of any spectators or other third parties.

Nothing in this agreement shall affect our liability for death or personal injury, fraud, or any other liability to the extent it cannot be excluded or limited by law.

Data Protection
I agree for the purposes of this condition, personal information includes medical data collected for health and safety purposes (“Personal Information”).

I agree that my personal information can be stored, used by the Event Organiser and their Event partners in connection with the organisation, staging and administration of the Event.

Medical information will only be used to allow medical assistance to be given on the Event date.

I agree that my personal information and data may be used by the Event Organiser and their Event partners in connection with the compilation of statistical information and to improve health and safety procedures at future events.
I agree that my name and contact details can be used by Event Organiser and their Event partners for the purposes of:-
-the promotion and marketing of the Event;
-adding me to a mailing list to keep me informed about any future events and services which you believe you might be interested in, such as leisure activities relating to either similar types of events or activities;
-promotional and marketing material in respect of similar events, other community based activities organised by our Event partners.

The Event Organiser shall take all necessary steps to ensure that personal information or marketing information pertaining or relating to you which comes into the possession or control of the Event Organiser or their Event partners shall not be:-
used or reproduced in whole or in part in any form except for the purposes outlined in these Conditions.

If you would not like Event Organiser or their Event partners to use the Marketing Information or Personal Information other than for purposes related solely to your participation in the Event, please e-mail Event Organiser at

You may also withdraw your consent by ticking the appropriate box on your application form.

I am aware that by agreeing to the terms and conditions I will receive a limited number of welfare emails which will include training information and latest updates on the Event itself.

All Fees are inclusive of VAT at the rate of 20% VAT. If your entry is accepted the fee is non refundable.

Start Time Alterations
The Event Organiser reserves the right to alter the start time of the Event. In the event of a change of start time the Participants will be notified of the revised start time with as much notice as reasonably practicable. No refund in full or in part shall be made for any change in start time for an Event provided the Event takes place on the specified date of the Event.

Distance and Course Alterations
I am aware the organiser reserve the right to reduce the course distance, change the course, or make any other amendment to the Event that they deem necessary to stage the Event. Any change to the Event will be communicated to me at the Event or sooner if practicable.

Event Format Alterations or Cancellations
The Event Organiser reserves the right to amend the Event format or cancel the Event due to circumstances beyond its reasonable control or for any safety related reason with no further liability whatsoever arising from such cancellation. In the Event of the Event being cancelled or if the Event is changed to another format the Participant will not be entitled to any refund and there shall be no further liability whatsoever arising from such change of format.

Booking Fee
Under no circumstances is the booking fee refundable.

Final Decision
All decisions and rulings by the Event Organiser its employees and its agents are considered final. Accordingly, I agree to comply with all Event rules and all instructions and guidelines given by race crew, stewards, marshals, and safety personnel. I acknowledge and agree that the Event Organiser will organise and run the Event and will have sole authority and be the final arbiter on all decisions relating to the safety, running and organisation of the Event, the rules of the Event, the timings/finish times and the placings.